Posts By :

    emily

    Signs it’s time to upgrade systems

    Signs it’s time to upgrade systems 1000 667 emily
    Most small business owners can’t afford to think small. They always need to keep their mind on growth strategies to help them achieve long-term profitability. But becoming profitable in the first place often requires business owners to work long hours on a shoe-string budget. They don’t always have time to implement systems that will support them when they’re ready to scale. It’s not uncommon for entrepreneurs to use free or low-cost software solutions that can get them up and running, but hold them back as their needs evolve. Read on to learn if it’s time to upgrade your current systems to support your small business as it grows – and what to look for. 1. A growth spurt If you’ve noticed, month after month, your profits are continually increasing, it’s likely time your business takes steps to increase capacity. Beyond financial growth indicators, at this stage you may have already noticed a need for change. You may have experienced:
    • A spike in the number of buying customers, which has put stress on your current systems, resulting in service delays
    • Internal bottlenecks which have negatively impacted productivity or
    • Poor cash flow because you’ve fallen behind with outdated systems for creating invoices, billing customers and collecting.
    If you’ve experienced any of these issues, it may be time to look at hiring more staff, implementing new systems – or both. 2. Increased errors Too many mistakes may be the direct result of capacity issues from sudden increased growth – or an indication your systems weren’t the right fit in the first place. Errors are a serious problem for any small business, and pose a big risk to the long-term sustainability of the company. A small business that frustrates its customers by losing orders or filling them incorrectly, makes poor decisions because its numbers are inaccurate or fails to maintain adequate inventory can quickly find itself closing its doors. If you notice consistent mistakes in one or more areas of your business, looking your systems is a good place to start. Then you can make appropriate upgrades to eliminate frustrating and costly errors, and increase overall efficiency. 3.  Tips for implementing new systems Change can be challenging for businesses, but without change, a company can’t reach its growth potential. The key is to stagger big changes over time and, whenever possible, overlap implementation of new systems to minimize service disruptions. Follow these tips when it’s time to upgrade your business systems:
    • Review your future plans for your business. Where do you hope to be in a year or two? How will you get there? Getting clear on what your business needs in the short and long term will help you decide on the right financial management, inventory, and customer relations management systems.
    • Shop around for simple to use all-in-one solutions that can handle more than one need – for instance, your online accounting system may also offer inventory management. Take care to choose systems that integrate easily with each other to maximize efficiency wherever possible.
    • Share plans to implement new systems early with your employees. Together discuss the problems a new system will solve so staff are eager to embrace the change – and learn how to make the most of any new system.
    Is your business getting the most from its systems and processes? To find out, call 1300 700 711 for a free 30 min consultation with one of our business systems specialists. Quantum Advisory is a business accounting and advisory firm that empowers family businesses to step up, scale up and sell up. Visit www.qagroup.com.au or call 1300 700 711 and start the journey.

    Strengthening your balance sheet

    Strengthening your balance sheet 1000 670 emily
    Your balance sheet (now more correctly called a Statement of Financial Position) reveals a great deal about your business, including the total value of your assets – the things you own; how much you owe to others – your liabilities; and the level of your solvency. These three aspects will be studied carefully by lenders and investors − and by buyers if you intend to sell your business. But they should also be important to you, because it’s important to be solvent at all times. In other words, you need to have more assets than liabilities available to pay your debts. If you can’t pay bills when they fall due, your business may be technically insolvent. Fortunately two simple tests can quickly reveal your solvency.
    1. The Current Ratio test
    This test simply involves dividing your assets by your liabilities (you should find both figures on the balance sheet). For example, if a business has assets of $435,000 and liabilities of $180,000, the current ratio is 435,000 divided by 180,000 = 2.42. In other words, the business has $2.42 in assets for every $1 of debt. On the face of it, the business is solvent, as the minimum ratio most banks would regard as acceptable is $2 for every $1 of debt. But wait a minute. Your assets include stock (your inventory). What’s your stock really worth? If you had to sell it all tomorrow to pay off your debts, could you really get out the full amount shown on the balance sheet?
    1. The Quick Ratio test
    Let’s try a tougher test – this time leaving out your stock. The aim here is to find out if your business has enough quick money (ready cash) to pay your bills if your creditors demanded repayment tomorrow. Let’s say the business has $325,000 in stock. Subtract this from the assets figure of $435,000 and the assets reduce to $110,000. Now for the Quick Ratio: $110,000 divided by $180,000 = 0.61. Hmm − the picture is no longer so rosy. The business has only 61 cents in ready cash for every dollar of debt, meaning it could not immediately pay its debts. Your aim should be to have at least $1 in assets available in quick cash for every $1 of debt, a ratio of 1:1. You’ll sleep better, and so will your bank manager. Strengthening your balance sheet A positive step to strengthen your balance sheet is to take a closer look at the quality of your inventory. If you had to sell all your stock in the next week or month to pay your debts, would you get the full amount shown on the balance sheet? In many businesses, the answer would be no. If you know you have obsolete or slow-moving inventory sitting on your shelves, talk to us about ways to get rid of it. We can discuss ways to reduce or get rid of obsolete stock, such as:
    • Holding a sale.
    • Bundling unwanted stock with more popular items as a ‘special offer’.
    • Choosing the most advantageous time of year to write it off if necessary.
    We can also show you how to measure the stock turn rate in your business to improve stock management and profitability. In broad terms, the faster you turn over your stock, the more efficient your business. A fast turnover rate can also reflect more efficient inventory management. Closing tips
    1. Many business people find a balance sheet more difficult to read than a profit and loss account. If this applies to you, we can help you understand it better so you can gain more from the figures.
    2. Getting a balance sheet just once a year is certainly not enough! A balance sheet offers important insights into your business. With the right accounting software you can generate a balance sheet whenever you need one.
    Quantum Advisory is a business accounting and advisory firm that empowers family businesses to step up, scale up and sell up. Visit www.qagroup.com.au or call 1300 700 711 and start the journey.

    3 Mistakes That Strangle Growing Businesses

    3 Mistakes That Strangle Growing Businesses 1000 667 emily
    Businesses want to grow and help a larger audience, but too many make mistakes that cripple their growth. Even worse, they keep repeating them! Don’t do the same; avoid the blunders outlined below. Hiring Toxic Personalities Businesses hire more staff as they grow. But if they expand too quickly, they will feel pressure to fill positions on their team, even if the job candidates have a few personality flaws. While some people change, others don’t, and a few toxic personalities will poison your company culture. This is why controlling growth is so important. Though it is hard to predict, you can create a game plan when you exceed your projections. Creating a team of healthy personalities is another priority. If you don’t, toxic employees will look for coworkers with similar values. If they can’t find them, they will try to hire them! But what personalities should your company avoid? There are many, but micromanagers are one of the most common. Instead of letting their coworkers do their jobs, they bug them over minor details, sabotaging team goals. Managers do manipulate emotions as part of their job, but some abuse this power. They will try to ruin people with gossip, or tell bosses what they want to hear, even when they know it is terrible advice. Instead, always look for team members that value their coworkers and employer, and have enough emotional maturity to find and fix their own weaknesses. They will become better team members over time, and will face problems even when it makes them feel uncomfortable. Changing Your Product Businesses always want to find new markets, and while they could woo customers in more places, creating new products is another way to reach a larger audience. Bringing a new product to market is an investment new businesses should consider, as long as they know the risks. Instead of creating a new product from scratch, some businesses tweak their old ones. While this can work, change isn’t always an improvement. Testing your product with consumers will help mitigate risk, but tastes shift quickly; fads don’t stay popular forever. Customers often develop an emotional connection to their preferred brands. Experimenting might feel like a betrayal of their trust, and it is almost impossible to win back a customer’s loyalty. Growing businesses don’t always have enough resources to create new products, and focusing on your successes might be your best strategy. You can even ask for customer feedback while you build capital. Misinterpreting The Market Demand shifts randomly. People don’t always know what they want, and why, and products soar and plummet in popularity for reasons no business can predict. Sadly, too many companies overestimate their brilliance, and pay for their arrogance when their predictions and investments fail. Understanding your niche will help you create reliable strategies. Infrastructure helps; liquidating assets quickly is better than storing them indefinitely. The more time you spend learning the intricacies of your niche, the more money you will save when a strategy fails. Keep in mind, too, that predictions fail both ways. Some companies don’t release products that would become hits, while others spend millions advertising obvious failures. Every miscalculation is an opportunity; learn and take advantage! For example, use a failed product launch to discover more about your core audience. If your business sells great products and services, it will grow if you get out of the way. Every business should ponder the blunders outlined in their article; their customers’ happiness could depend on it. Quantum Advisory is a business accounting and advisory firm that empowers family businesses to step up, scale up and sell up. Visit www.qagroup.com.au or call 1300 700 711 and start the journey.

    10 tips to reduce debtor days for small business owners

    10 tips to reduce debtor days for small business owners 1000 667 emily
    Steady, reliable cash flow is crucial for the survival of any small business – so taking steps to ensure your customers pay promptly should be a key priority. read more